Administrative Support Specialist

Position Title:  Administrative Support Specialist

Reports To:  Director of Operations

Organization Description:
Arizona Statewide Independent Living Council (AZSILC) is a federally mandated Council established under Title VII, Section 705 of the Rehabilitation Act, as amended in 1992. In Arizona, Governor’s Executive Order No.2007-15 documents the general provision of the Council. AZSILC is a nonprofit corporation that addresses issues related to the ability of individuals who have disabilities to live independently. The majority of Council/Board Members and Staff are individuals who have disabilities.

Position Summary:
The Administrative Support Specialist assists with the coordination, scheduling, recording, and maintenance of organizational documents, meetings, and events; manages and maintains web presence, filing systems, and records; creates professional correspondence, documents, and reports; performs fiscal processes, coordinates with accountant, maintains financial data and records, and assists with resource development activities.

Key Functions and Responsibilities include:

  • Coordinates logistics for AZSILC Board, Council, and Committee meetings; ensures compliance with Arizona Open Meeting Law; prepares and distributes meeting materials; records meeting minutes; ensures accommodation requests are executed.
  • Manages paper and digital filing systems; maintains records to ensure organizational requirements, dues, subscriptions, and filings are completed on time.
  • Creates content, manages, and maintains multiple organizational websites and social media outlets; works with Disability Integration Specialist to ensure accessibility standards are met.
  • Assists with the composition, publication and distribution of organizational marketing/promotional materials.
  • Assists with AZSILC meeting, activity, and event planning and execution; coordinates travel arrangements; works with Disability Integration Specialist to ensure accessibility standards are met; monitors and orders supplies and inventory. 
  • Assists with the completion of the annual 704 Report and the triennial State Plan for Independent Living (SPIL); performs professional correspondence, writing, editing, and proofreading; researches relevant data and information, compiles material, and generates reports.   
  • Coordinates fiscal processes with the contracted accountant; allocates Accounts Payable and Accounts Receivable; tracks and ensures timeliness of reporting and invoicing for Accounts Payable and Accounts Receivable; maintains all fiscal and payroll records; processes Board, Council and Staff advancement/reimbursements.
  • Upholds AZSILC mission and contributes to successful outcomes related to the State Plan for Independent Living, and other assignments.
  • Ensures compliance with federal, state, and local laws, and ordinances, including documentation and reporting.
  • Assists with resource development by researching, identifying, drafting and otherwise preparing narrative to pursue funding for AZSILC activities and expansion opportunities.

Minimum Qualifications:

  • Associate Degree or Certificate in applicable course of study preferred. A significant amount of relevant work experience may substitute.
  • Knowledge of the Americans with Disabilities Act, the Rehabilitation Act, the Independent Living Movement, and current civil rights issues; or willingness to serve the disability community and acquire this knowledge.
  • Highly skilled in the use of a variety of office software including Word, Excel, PowerPoint, QuickBooks.
  • Prior experience with website development, maintenance, and in the use of the WordPress platform.
  • Demonstrated experience with maintaining a professional presence on a variety of current social media sites, suitable for a business environment.
  • Knowledge of and experience with maintaining financial data and records in accordance with sound accounting practices; resource development for nonprofit organizations. 
  • Effective interpersonal skills; demonstrated proficiency in written communication;  ability to communicate clearly, succinctly, and in public.
  • Demonstrated initiative in carrying out assigned tasks; ability to exercise independent judgment in organizing and implementing multiple tasks with minimal supervision.
  • Demonstrated ability and commitment to working with diverse and multicultural populations.
  • Bilingual in English and Spanish preferred.

 

Benefits:

  • Annual Leave
  • Sick Leave
  • Holiday Leave
  • Retirement Contribution
  • Life Insurance

Working Conditions:

  • Part-time (average 25 hours weekly), hourly, non-exempt position.
  • In state travel, and occasional out of state travel required.
  • Establish and work remotely from a home office located within the greater Phoenix area, utilizing technology to perform the essential functions of the    position.

Salary:  Starting Salary $16.50 – $17.50 hourly.

Other:  Criminal background check will be required.

Email Resume, Cover Letter, and References by October 20, 2018 to:

Melissa Ann Santora, Interim Executive Director

melissa@azsilc.org

Please place Administrative Support Specialist Application in subject line.

Mission Statement

The mission of AZSILC is to promote the equality, inclusion, and choice for people with disabilities through collaboration and public policy change.

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Contact AZSILC:

AZSILC
PO Box 46354
Phoenix AZ 85063
602-262-2900
Email

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AZ Statewide Independent Living Council